Some EEO fields have additional descriptions which are provided below.
For a listing of the valid codes for each field, please refer to
the EEO
File Specification page.
-
Field
2 - Base Date of Data
The Base Date of Data should be in the format DDMMYYYY.
The Base date of data field for those agencies who submit MOHRI data
for EEO reporting purposes will default to 30 June of the reporting
year.
For all other agencies, this date should be the date at which the data
is extracted. Agencies should make all attempts to ensure that the
data is extracted as at 30 June of the reporting year. If this is not
possible, agencies should select a date as close to 30 June as possible.
This date will be used as a reference for data validations, and will
also be used (in conjunction with the date of birth), to calculate
the age of employees within the agency.
- Field
4 - Date of Birth
Date of birth should be in the format DDMMYYYY.
Employees must be at least 14 years of age at the date of reporting.
Any employees who are less than 14 will fail validation.
Employees who are greater than 80 years of age will appear as a warning
on the validation report. Agencies are asked to double-check the date
of birth of these employees to ensure that they are correct.
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- Field
6 - Aboriginal / Torres Strait Islander (A/TSI) Code
The valid codes for this field are as follows:
| Code |
Description |
| A |
Non A/TSI |
| B |
A/TSI |
| C |
Response declined
(employee has been surveyed but chose not
to respond to this question) |
| Z |
No record
(employee has not been surveyed) |
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- Field
7 - Language Code
The codes in this field are also referred to as the Non-English Speaking
Background (NESB) codes. These codes relate to the first language spoken
by the employee. For example, if an employee's first language is English,
then they will be coded as English-speaking, regardless of what other
languages they may now speak, and/or their country of birth.
NESB1 - people who have migrated to Australia and whose first
language is a language other than English.
NESB2 - people whose parents migrated to Australia, and whose
first language is a language other than English.
The valid codes for language are as follows:
| Code |
Description |
| 1 |
English-Speaking Background |
| 2 |
NESB1 Asian |
| 3 |
NESB1 Euro |
| 4 |
NESB1 Other |
| 5 |
NESB2 Asian |
| 6 |
NESB2 Euro |
| 7 |
NESB2 Other |
| N |
Response declined
(employee has been surveyed but chose not
to respond to this question) |
| Z |
No record
(employee has not been surveyed) |
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- Field
8 - Disability Code
Description |
Code |
Unspecified |
000 |
Sensory condition |
100 |
Sensory & physical |
120 |
Sensory, physical & intellectual |
123 |
Sensory, physical & learning |
124 |
Sensory, physical & mental health |
125 |
Sensory, physical & other |
126 |
Sensory & intellectual |
130 |
Sensory, intellectual & learning |
134 |
Sensory, intellectual & mental health |
135 |
Sensory, intellectual & other |
136 |
Sensory & learning |
140 |
Sensory, learning & mental |
145 |
Sensory, learning & other |
146 |
Sensory & mental health |
150 |
Sensory, mental & other |
156 |
Sensory & other |
160 |
Physical disability |
200 |
Physical & intellectual |
230 |
Physical, intellectual & learning |
234 |
Physical, intellectual & mental health |
235 |
Physical, intellectual & other |
236 |
Physical & learning |
240 |
Physical, learning & mental |
245 |
Physical, learning & other |
246 |
Physical & mental health |
250 |
Physical, mental & other |
256 |
Physical & other |
260 |
Intellectual disability |
300 |
Intellectual & learning |
340 |
Intellectual, learning & mental health |
345 |
Intellectual, learning other |
346 |
Intellectual & mental |
350 |
Intellectual, mental & other |
356 |
Intellectual & other |
360 |
Learning disability |
400 |
Learning & mental |
450 |
Learning, mental health & other |
456 |
Learning & other |
460 |
Mental health condition |
500 |
Mental & other |
560 |
Other condition |
600 |
No Disability |
700 |
Response Declined
(employee has been surveyed but chose not
to respond to this question) |
999 |
No Record
(employee has not been surveyed) |
Z |
All employees paid on CEO, SES and SO classifications are to be included.
(Interpretation of level for the above classifications
may be sought from the Public Service Commission.)
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- Field
9 - ASCO Code
Australian Standard Classification of Occupation (ASCO) is a skill-based
classification which encompasses all occupations in the Australian
workforce. In ASCO, occupations are classified according to two main
criteria - skill level and skill specialisation.
ASCO is used by a large number of agencies. In particular, ASCO is
used in all Australian Bureau of Statistics (ABS) censuses and surveys
where occupation data are collected.
The valid codes for field 9 - ASCO code - are as follows:
| Code |
Description |
| 1 |
Managers and Administrators |
| 2 |
Professionals |
| 3 |
Associate Professionals |
| 4 |
Tradespersons and Related Workers |
| 5 |
Advanced Clerical and Service Workers |
| 6 |
Intermediate Clerical, Sales and Service Workers |
| 7 |
Intermediate Production and Transport Workers |
| 8 |
Elementary Clerical, Sales and Service Workers |
| 9 |
Labourers and Related Workers |
For further levels of ASCO coding, definitions of ASCO codes, and other
explanatory notes, see the ABS
web site.
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- Field
10 - Salary Code
The annual salary of an employee should be calculated based on full-time
hours, even if that employee works on a part-time basis. Salary level
should be indicative of an employee's level of base salary, rather
than the amount they actually receive over the year.
For example, if an employee is an AO6 increment 1, and works full-time
they would receive an annual salary of $72,515 and be coded as salary
level 6. If that same employee works only three days per week, they
would receive only $43,509 annually. If they were coded based on actual
salary (as opposed to full-time salary), they would be coded as salary
level 2. This is not indicative of their seniority, responsibility
or their true level of pay.
Salary levels are base on AO equivalents in core government agencies.
The ranges for each salary code are as follows:
Salaries for June 2009
(from 01/07/2008) |
| Salary Code |
Salary Range |
| 1 |
$0 - $31,810 |
| 2 |
$31,811 - $44,263 |
| 3 |
$44,264 - $52,570 |
| 4 |
$52,571 - $61,153 |
| 5 |
$61,154 - $68,714 |
| 6 |
$68,715 - $77,605 |
| 7 |
$77,606 - $87,026 |
| 8 |
$87,027 - $95,103 |
| 9 |
$95,104 + |
Note that these ranges are adjusted in line with State Government Departments
Certified Agreement increases. You should use the salary range that
is current at the reporting date.
For current salary ranges, please check the Department
of Employment and Industrial Relations web site, or contact the
PSC on (07) 3224 5999 or email mohri.administrator@opsc.qld.gov.au.
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- Field
11 - Employment Category
This field relates to the employee's tenure in the agency.
The valid codes for employment category are as follows:
| Code |
Description |
| P |
Permanent |
| T |
Temporary |
| C |
Casual |
| N |
Contract |
Separated employees should be coded according to their employment category
immediately prior to their separation.
Exclude - volunteers, pension from agency, employment agency staff,
contractors, consultants and board members.
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- Field
12 - Employment Basis
The valid codes for employment basis are as follows:
| Code |
Description |
| F |
Full Time |
| P |
Part Time |
| C |
Casual |
All employees who are coded as casual in the employment category field
must also be coded as casual in the employment basis field.
Employees who are coded as permanent, temporary or contract in the
employment category field may be coded as either full-time or part-time
in the employment basis field.
Employees who have separated should be coded according to their employment
basis immediately prior to their separation.
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- Field
13 - Employment Status
The valid codes for employment status are as follows:
| Code |
Description |
| A |
Active or short term leave (less than 8 weeks) |
| P |
Extended Paid Leave (greater than 8 weeks) |
| U |
Extended Unpaid Leave (greater than 8 weeks) |
| S |
Separated (no longer working at the agency) |
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- Field
14 - Date of Separation
For those employees who have separated in this period (including casuals)
and are still separated at 30 June:
- their employment status should show as "S"
- they should be coded according to their employment category and employment
basis immediately prior to their separation.
- their Date of Separation and Separation Reason fields
should not be blank.
For those employees who have separated in this period (including casuals)
and have been re-employed prior to 30 June:
- their employment status should show their current status
ie "A", "P" or "U"
- they should be coded according to their current employment
category and employment basis.
- their Date of Separation and Separation Reason fields
should be the most recent date and reason, and not be blank.
The separation date must fall within the reporting year and must be in the format DDMMYYYY. .
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Last update:
22 June, 2009
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